Human Resources Coordinator

Moorhead Public Service   Fargo, ND   Full-time     Human Resources
Posted on June 19, 2024
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POSITION SUMMARY: Under limited supervision, this position performs a variety of human resources functions and tasks, including recruiting, onboarding, setting up new employees for payroll and benefits, evaluating and recommending modifications to employee benefits, and assisting with discipline, collective bargaining negotiations, and other human resources functions as needed. These functions include compiling, preparing, and maintaining human resources data and records, and ensuring that all human resources data are recorded in accordance with established policies, procedures, and Minnesota state law.

JOB DUTIES OR ESSENTIAL FUNCTIONS
The essential functions of the position include, but are not limited to, the following:
• Performs or assists with the completion of multiple human resources tasks, such as recruiting, onboarding, enrolling new employees, making benefit information available, collecting employee information, filing employees' personal data, organizing personnel folders, and preparing employee notifications.
• Assists with modifying policies related to human resources.
• Assists with tracking key performance indicators for Moorhead Public Service's (MPS') human resources, safety, records management, and administrative functions, as well as assessing MPS' success and market competitiveness based upon these metrics.
• Coordinates personnel recruitment and the selection process.
• Coordinates, analyzes, and researches compensation and benefit programs and annual open enrollments; and educates potential employees, active employees, and retirees on benefit plans.
• Assists with developing, evaluating, and maintaining job descriptions; conducts analyses and classification studies; and assists the management team by providing information for MPS' Base Pay Structure, as well as administering compensation according to the labor agreements.
• Coordinates with the General Manager to negotiate labor agreements, research and prepare proposals and responses, and interpret labor agreements.
• Establishes, processes, and maintains payroll information, records, reports, and Workers' Compensation information.
• Coordinates compliance with Minnesota government data practices with respect to MPS' human resources data.
• Works with Microsoft Great Plains, or other software, for human resources functions.
• Coordinates the hiring, discharge, and discipline processes for MPS.
• Assists with human resource-related annual budget preparation.
• Completes payroll in the absence of the Accounting Technician.
• Attends Safety Committee meetings as the management liaison, as assigned, and reports monthly to management staff.
• Performs other duties as requested.

COMPETENCIES
To perform this position successfully, an individual must be competent in the following areas:
• Kindness and Understanding. Must be able to exhibit kindness and understanding and be
fair-minded and reasonable. Must be approachable and exhibit good judgement when handling personal issues. Must be confidential and protect the privacy of all employees.
• Analytical. Synthesizes complex or diverse information. Collects and researches data. Uses intuition and experience to complement data. Designs work flows and procedures.
• Problem Solving. Must be able to handle problems on the job on a regular basis. Employees may be involved in situations where conflict occurs between employees, customers, or others. No matter what problems or issues may come up, the individual must be able to resolve the problem or issue.
• Leadership. Inspires and motivates others to perform well. Inspires respect and trust. Accepts feedback from others. Provides vision and inspiration to peers and subordinates. Gives appropriate recognition to others. Displays passion and optimism. Mobilizes others to fulfill the vision.
• Manage People. Includes others in planning, decision-making, facilitating, and process improvement. Takes responsibility of subordinate activities. Makes self available to others. Provides regular performance feedback. Develops subordinates' skills and encourages growth. Fosters quality focus in others. Improves processes, products, and services.
• Strategic Thinking. Develops strategies to achieve organizational goals. Understands MPS' strengths and weaknesses. Identifies external threats and opportunities. Adapts strategy to changing conditions.
• Results. Able to articulate and drive the need for timely, high-quality results. Motivates by personal example of hard work and is dedicated to results. Internally driven to achieve high personal standards. Institutes systems to monitor progress and assures sustainable results. Anticipates, diagnoses, and works through roadblocks. Continually seeks to improve work results and methods.

MINIMUM QUALIFICATIONS:
To perform this position successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the formal education, experience, and training required.

Education:
Bachelor's degree in human resources, business administration, or equivalent field.

Experience:
Three (3) years of experience in the human resources field.

Training, Certificates, Licenses, and Other Requirements
• Driver's license valid in the state of Minnesota.
• Leadership qualities consistent with MPS' Culture Values - be engaged, be respectful, be positive, be a team player, and be appreciative of others.

DESIRED QUALIFICATIONS:
The requirements listed below are representative of the formal education, experience, and training preferred in order to exceptionally perform all of the functions of this position.

Experience:
Five (5) years of experience in the human resources field.

Training, Certificates, Licenses, and Other Requirements
Advanced human resources certification, such as Professional Human Resources or SHRM-Certified Professional.

COMPLEXITY:
While performing the normal duties of this job, there are related steps, processes, and methods that require this position to recognize clear differences in a variety of situations.

RESPONSIBILITY:
Supervision
Limited supervision is provided while performing the normal duties of this job.
This position exhibits minimal supervisory responsibilities and may coordinate work with other individuals as a team member.

Impact:
While performing the normal duties of this job, this position's work product or services affect the accuracy, reliability, or acceptability of further processes or services.

REQUIRED PHYSICAL ABILITIES AND WORK CONDITIONS
The physical demands and work conditions described here are representative of those that must be met by an individual to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands:
While performing the duties of this job, this position:
• May occasionally bend/stoop, crouch, reach above shoulder level, stand, walk, lift up to 25 lbs., carry up to 15 lbs., and feel; frequently talk, hear, and use repetitive motions; and continuously sit and finger/enter data/keystroke.
• Will use close vision, far vision, depth perception, visual accommodation, color vision, and peripheral vision.
• Will use their right hand and left hand for simple handling or grasping, firm handling or grasping, and fine handling or manipulation.

Work Conditions
While performing the duties of this job, this position will experience exposure to inside environmental conditions.

WAGE AND APPLICATION INFORMATION:
The 2024 salary range for this position is between $71,734 and $110,359 annually. The starting salary will be dependent upon experience and education. Excellent health insurance and benefits package.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential tasks. This job notice should not be construed to imply that these requirements are the exclusive responsibilities of the position. Other duties may be required by the supervisor. The job notice does not constitute an employment contract between the employer and the employee. It is subject to change as the needs of the employer and requirements of the job change.